Admissions Coordinator/Assistant Business Office Manager

Company: Pecan Tree Rehab & Healthcare Center
Location: Gainesville
Posted on: February 16, 2026

Job Description:

Job Description Job Description Join Our Team as an Admissions Coordinator / Assistant Business Office Manager Support Compassionate Admissions & Operational Excellence in Long-Term Care We are seeking a dedicated and detail-oriented Admissions Coordinator / Assistant Business Office Manager to join our team. This dual-function role plays a critical part in welcoming new residents and supporting the financial and administrative operations of the facility. Success in this position requires professionalism, strong communication skills, attention to detail, and a genuine passion for serving others in long-term care. Your Impact as an Admissions Coordinator / Assistant Business Office Manager In this role, you will: Admissions & Community Outreach Serve as the first point of contact for residents, families, and referral partners during the admissions process Build and maintain strong relationships with hospitals, healthcare partners, and community referral sources Complete bedside assessments, review documentation, and clinically accept residents for admission Coordinate with clinical and administrative teams to ensure smooth transitions for new residents Prepare and maintain organized admissions records and weekly admissions reports Represent the facility in community presentations related to long-term care, aging, and healthcare services Support referral development through local travel and outreach efforts Business Office & Financial Support Assist with accounts receivable functions, including documentation, collection letters, and follow-up on past-due balances Support billing operations by compiling monthly private billing, posting daily deposits, and verifying financial information for admissions Assist with Medicare, MSP, Managed Care, and primary insurance claim processing and weekly follow-ups Help manage resident trust fund accounts in compliance with financial regulations Support timely completion of Medicare/HMO claims, hospice billing, and daily deposit reconciliation Participate in interdisciplinary meetings to review admissions, discharges, payer changes, and census accuracy Assist with financial verification and required paperwork for new admissions Support training efforts to meet “3-Deep” backup requirements for business office functions Professional & Compliance Responsibilities Communicate professionally with residents, families, staff, and external partners Maintain confidentiality and comply with the Patient Bill of Rights, Employee Responsibilities, and all safety and policy procedures Demonstrate reliability, teamwork, professionalism, and consistent attendance What Makes You a Great Fit We’re looking for someone who: Has strong written, verbal, and public speaking communication skills Can work independently and manage multiple priorities in a fast-paced environment Demonstrates strong organizational, multitasking, and relationship-building abilities Has a basic understanding of accounts receivable and financial processes Is proficient with computers, including typing and 10-key functions Shows strong attention to detail and consistently meets deadlines Has a genuine passion for serving elderly and disabled individuals Holds a valid driver’s license with an acceptable DMV record and meets company insurance requirements Benefits (Full-Time) Health, Dental, and Vision Insurance Ancillary Coverage: AD&D, Short-Term Disability, Cardiac, Cancer, Critical Illness, Hospital Confinement Whole and Term Life Insurance Tuition Reimbursement Paid Time Off Immediate 401(k) Eligibility Exceptional Corporate Support Equal Opportunity Employer We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity, or any other protected characteristic is strictly prohibited.

Keywords: Pecan Tree Rehab & Healthcare Center, The Colony , Admissions Coordinator/Assistant Business Office Manager, Administration, Clerical , Gainesville, Texas