Document Management Associate

Company: US Main
Location: Irving
Posted on: May 6, 2025

Job Description:

Local company is seeking a customer centric Document Management Associate.

Take the next step in your career now, scroll down to read the full role description and make your application.

Monday to Friday: 7:30AM to 4:00PM-located in Irving, TX

JOB DUTIES:

Track delivered checks and packages.
Sort incoming mail.
Prepare files for scanning - remove all staples, paperclips, evaluate legibility of pages and document any variations; verify all materials in the record belong to the name of record
Use scanning equipment to convert paper record documents to an electronic format
Index record number into document management software
Maintain extensive knowledge of Document management system to troubleshoot errors.
Maintain process and documentation of document destruction procedure.
Manage vendor invoices
Mailing daily batch invoices created by system cycles.
Oversee and maintain mail room equipment warrantees and maintenance
Keep the mailroom organized by properly arranging the bundles of mail and packages coming in to prevent littering and jam-packing in the office space

QUALIFICATIONS:

Verbal and oral communication skills: Document processor should be able to communicate effectively with colleagues, receivers, and the management to avoid errors in sending mails
Computer operating skills: The processor needs to be able to use the computer for record keeping
Multitasking: The processor will be more efficient in his/her work if he/she can take on various tasks at the same time and complete them without errors
Ability to work under pressure: The work at the mailroom requires meeting deadlines, therefore, the processor should be able to handle the pressure that comes with it
Organizational skills: The processor should be able to arrange their work schedule and the mailroom in such a way that will promote their efficiency on the job

EDUCATION and/or EXPERIENCE: High School Diploma.



Job Types: Full-time, Temp-to-hire


Pay: $19.00 per hour


Expected hours: 40 per week


Benefits:



401(k)
Dental insurance
Health insurance
Vision insurance



Schedule:



Monday to Friday




Work Location: In person

Keywords: US Main, The Colony , Document Management Associate, Executive , Irving, Texas